Tag Archives: digital asset management

Computers are still hard

My goal: have a place for Leah and I to store all of our photos and videos (and maybe documents too). Both of us have gigabytes of media from the last decade or so, with more to come. I’d like for the hardware layer to work well with the software layer — it should be easy to access and upload on a daily basis. Ideally, it should be in the cloud so I don’t have to worry about hardware failure. Realistically, I only care about catastrophic backup.

Options I’ve looked into over the last two hours:

  1. Attach a USB hard drive to our ASUS N66U router to serve as NAS. Reportedly, this is possible. However, when I began my search, I came across this article from February 2014: “Dear Asus router user: You’ve been pwned, thanks to easily exploited flaw.” This doesn’t give me much confidence, particularly considering I’ve never upgraded our router’s firmware and have no desire to do so.
  2. Buy a Time Capsule, connect a secondary USB hard drive, and put a common iPhoto library on it. However, this comes with a bunch of caveats. Namely: it doesn’t really work. Plus you really need to commit to a wired connection.
  3. Chuck all of our media assets into one of those fancy file sharing services. Box appears to have the best deal: unlimited storage for $15/month. However, that’s on the Business plan with a 5 user minimum.
  4. Use Dropbox or BitTorrent Sync to sync files between our computers. We’d get an additional layer of redundancy. Leah has 500 GB free and I have… 30 GB free (SSD).
  5. Buy an iMac and use it as our shared family computer. We can use whatever we want, but we’d have to figure out where to put it in our small condo.
  6. Or buy a Mac Mini, put it in the figurative closet (actually the bottom of the changing table, where our printer is), and VNC into it when want to manage photos. Might be on to something there.

P.S. Crashplan supports backing up a NAS drive as long as you can mount it. It’s $60/year for unlimited data. And Dropbox is $100/year for 100 GB. How does that work?

Unrealized ideas from my time at the J-School

What follows is a laundry list of all of the things I planned out but never got around to doing at the J-School. Some are crazily creative while others are to be expected. I’m writing them out because I want to retain a record of them for the future (and now they mostly live in a Basecamp account I’ll no longer have access to).

WordPress networks

At the time of this writing, the J-School has two WordPress multisite instances. One, at journalism.cuny.edu, subdomains of the primary domain, and various custom domains, offers managed websites for students, faculty, staff, and alumni. The other, CUNY Campus Wire, is managed hosting for CUNY student publications.

  • Post by email – Create new posts, let them be blog posts, galleries, links, etc., via email. Also, offer the ability to respond to a comment thread by email.
  • Search across all sites in the network – Have a dedicated URL like http://search.journalism.cuny.edu/ to run a query across all sites in the network, and offer faceted filtering to limit result types to specific content, authors, topics, etc.
  • Dynamic homepage for logged-in users – For J-School community members, the homepage becomes their dashboard for the school, including assignment information, upcoming events, discussion notifications, etc.
  • Ingest users’ social media content – Pull in and make available tweets, Flickr photos, video, and other social media from WordPress users. Offer BuddyPress profile fields for users to enter their identity information or, better yet, allow them to authenticate against the website using their third-party accounts. Use this data to build features like a realtime map of where community members are based on geo-tagged tweets or Foursquare checkins.
  • Community tagging – Any user of the network can suggest tags for a content object, including people, topics, and places.
  • Contextual documentation based on Tech website content – In the WordPress admin, replace the generic help tab documentation with custom documentation from the Tech website. Optionally allow users to create a new support ticket from the WordPress admin.
  • Soundslides WordPress plugin – Make it easier for students to publish Soundslides projects by allowing them to upload publish_to_web projects through the admin and embed with a shortcode.
  • Take a screenshot of each website homepage once a month – Offer a visual archive of how sites are evolving over time.
  • Network usage stats plugin – Track usage across the network. Data points like:
    • Total number of sites and users
    • Posts published, media content uploaded
    • Links used per post, by site and globally
    • Total embedded rich media
    • Users active within the last week
    • Number of sites using a given plugin or theme; see which is using what from the network admin
    • Distribution of custom CSS modifications by site, possibly correlated to theme
    • Most popular CSS property for custom CSS modifications

Tech website

For the last few months, we’ve spent a significant amount of time revamping our tech website. The focus now is producing documentation on every subject the team deals with, but eventually the vision is to have the website be the primary way for clients to access resources and interface with the tech team.

  • “Was this helpful?” – At the end of every piece of documentation, allow the reader to indicate whether it was helpful or not. If they mark “No”, display a small box for them to submit a comment. Optionally, enable the document author to define what the question is.
  • Content notifications – Alert authors by email if their documentation hasn’t been updated in a while.
  • Public plugin and theme directories – Make it much easier for users to see which plugins and themes they have available to use by building a directory for each into the tech website. Both single views would have details about the object, related documentation and blog posts, usage stats, and links to examples.
  • Support ticketing – Move support ticketing from the ever-awful Web Help Desk into WordPress. Users could create new tickets directed towards staff, or towards other users in the system (when creating a ticket, users would be suggested based on relevance). Tickets can be private or public, and sortable by tags so we can pull out metrics and see history easily (i.e. 163 students didn’t know how to log into WP in the last two months). A ticketing system should empower you to be proactive about support.
  • Issues as a custom post type – Create “issues” as a custom post type (network downtime, failure, classroom equipment outages) and build a view for open, pending, and past issues.
  • Equipment availability – See what equipment is available for checkout when.
  • Live refresh on search results – A la the 37signals documentation site and Google Instant.

CUNY J-Camp website

CUNY J-Camp is the brand for the J-School’s continuing education workshops. We launched a redesign in June 2011 that is well-positioned for additional improvement.

  • Support WordPress galleries – Allow for the instructor to upload images after the event and, optionally, for participants to upload their content as well. Add theme support for galleries, with a nice interface for going through all of them
  • Calendar view – By default, events are presented on the homepage in a nice grid view. A secondary view could be a month-by-month calendar so visitors can see what workshops were held in the past and what’s coming up in the future.
  • Registration through WordPress – J-Camp workshop registration is handled through Eventbrite. This is functional, but we could do so much more, like track user participation over time, if it was handled within the theme.

Digital media management odds and ends

Officially, my title at the J-School was “Digital Media Manager.” I always introduced myself as “the internet guy at the J-School”, and the job included everything from server admin to designing print ads to managing digital media…

  • Web interface for accessing Aperture – Build on the Aperture’s database of media metadata, and make those assets available through a web interface so stakeholders can view and download content without having Aperture installed on their local machine. The syncing offered in Aperture 3 really isn’t functional.
  • Digital signage WordPress theme – Design and build a WordPress theme to power the digital signage in the newsroom, on the first floor, and other places to be determined. Inspiration is Macaulay College’s implementation. Ours should rotate through events, photos, student work, “Did you know?” facts, news items, and J-School branding. Could also incorporate other network content like posts and updates.